Travel is permitted with host parents or on Rotary authorized functions with proper adult chaperones. All out of state travel must be approved by the RYE District Chair or Inbound Coordinator, the host club, the host family and, for extended or distant trips, the student’s own parents in writing, exempting Rotary of responsibility and liability.

Students may not travel alone or be accompanied only by other students unless being met on each end by Rotarians or their host families. A complete itinerary must be given to the RYE District Chair, District Inbound Coordinator and to the club Youth Exchange Officer.

District 6540 has an obligation to be able to reach any inbound student within 24 hours should the need arise. This form is not required for weekend events sponsored or authorized by District 6540.

Complete all applicable information and click the submit button.

Host Family Name, Address, phone, and email
Include all cities you will be staying in.
Family, Hotel, Etc.
If Traveling by Car or Personal Vehicle
If Traveling by Plane, Train or Commercial Carrier
Name/Address/Phone of person Traveling with